How to Write a Board Report

A well-written board report can assist a committee to effectively communicate with the entire board. To create efficient reports, it’s crucial to think carefully about how to format and present the information to ensure that board members have all the information they require to make the best decisions for the company.

The process of writing a board report can be a difficult task for certain. However when you follow the right approach, it’s possible to create interesting and informative reports from committees that aid in making informed choices and provide efficient oversight. When preparing a report for the board, keep in mind the following crucial elements.

1. Barbara Anderson, a non-executive board chairperson and member of four different boards, states that you must clearly state the purpose of your paper. This is essential to the effectiveness of any board report as it tells your very busy readers if you are writing to inform, ask for their input or ask for an opinion.

2. Avoid using a lot of technical language, and be aware of the context of the information you are sharing. Board members have a lot to juggle and will likely read your report prior to the meeting in order to form their questions, and therefore need to be able to absorb the information quickly and easily.

3. Analyze and interpret the data you present. Data alone can’t tell the story; it must be accompanied by analysis and interpretation to give the numbers meaning. This will help your board members understand the positives and challenges that face your business.

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